RECEPTIONIST

Providing a friendly and professional welcome to all telephone callers, visitors and employees at our Malta Head Office
Managing general line phone calls and emails, directing calls and correspondence to the appropriate personnel and taking messages accurately
Maintaining a clean, organized, and welcoming reception area and preparing meeting rooms
Scheduling and setting up meetings and job interviews
Managing incoming and outgoing mail and deliveries
Providing general administrative support to the HR, Health & Safety and Finance teams including data entry, filing and document preparation
Monitoring office supply and cleaning product levels, ordering replacements
Taking responsibility for coordinating and ordering staff uniforms
Monitoring visitors, issuing passes and ensuring security protocols are followed
Coordinating the housekeeping team
Supporting with the hosting and organisation of office events and visits.

Previous experience in customer service and/or office management would be considered an asset
Be smart, reliable, punctual, and highly organised
Be able to communicate fluently in English, both written and spoken. Fluency in the Maltese language will be considered an asset
Computer literate, showing competency in Microsoft applications such as Word, Excel and Outlook
Keen eye for detail, able to listen and communicate effectively
Ability to multitask, prioritize, and solve problems that may arise
Able to work individually, as well as part of a team