– Tripoli, Libya
We are looking for a highly organised and detail-oriented Administrative & Accounts Executive to join our team. This role involves handling daily administrative tasks, basic accounting duties, payroll processing, petty cash management, legal support, and trade marketing activities. The ideal candidate will be responsible for ensuring efficient office management while supporting financial and marketing processes to maintain smooth business operations.
If you think you are the right fit for this role, apply now via this link: Administrative & Accounts Executive @ Salvo Grima Group
The duties include:
- Perform daily administrative tasks to ensure the efficient operation of the office;
- Handle basic accounting duties, including invoicing, processing payments, and maintaining financial records;
- Process payroll, ensuring accuracy in employee payments, deductions, and statutory compliance;
- Maintain, review, and reconcile employee timesheets to ensure accurate working hours, attendance, leave, overtime, and other payroll-related adjustments before payroll processing;
- Manage petty cash, including disbursements, reconciliations, and maintaining accurate records;
- Assist with accounts reconciliation and expense tracking;
- Provide legal administrative support, including document preparation, compliance tracking, and liaising with legal representatives;
- Support trade marketing activities, including market research, promotional planning, and coordinating trade events;
- Prepare and maintain spreadsheets, databases, and financial reports;
- Communicate with suppliers and clients to ensure timely payments and resolve any inquiries;
- Manage marketing budget – reconciliation & implementation plan;
- Manage emails, schedule appointments, and organise office files and documents;
- Support other departments with administrative tasks as required;
- Maintain and update records to ensure compliance with company policies.
The ideal candidate would be:
- High School diploma required; a diploma or degree in Accounting, Business Administration, Marketing, or a related field is an advantage;
- Previous experience in an administrative, payroll, accounts, legal, or trade marketing-related role is preferred;
- Familiarity with bookkeeping software, legal documentation, or marketing tools is a plus;
- Strong organisational and time management skills;
- Basic knowledge of accounting principles, financial procedures, payroll processing, petty cash management, legal administration, and trade marketing strategies;
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software;
- Attention to detail and accuracy in handling financial records, legal documentation, and marketing tasks;
- Ability to multitask and meet deadlines effectively;
- Excellent written and verbal communication skills;
- Ability to work independently and collaboratively within a team;
- A proactive and problem-solving mindset.