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BUSINESS COORDINATION EXECUTIVE

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Marsa, Malta – 
We are seeking a highly organized and proactive Business Coordination Executive to join our Malta-based team. The selected candidate shall provide business, coordination and executive support to the Group General Manager – Malta Operations and shall assist in ensuring the effective follow-up and implementation of management decisions, actions, projects and business initiatives.
If you think you are the right fit for this role, apply now via this link: Business Coordination Executive @ Salvo Grima Group

The duties include:

  • Attending management, operational and project meetings as required.
  • Preparing meeting notes, minutes and records of decisions and agreed actions.
  • Identifying and recording action points, responsible persons and agreed completion dates.
  • Maintaining appropriate action trackers and management follow-up records.
  • Following up with managers and other employees to ensure that agreed actions and deliverables are progressed within the required timelines.
  • Bringing delays, outstanding matters and matters requiring escalation to the attention of the General Manager.
  • Coordinating information, activities and deliverables between departments as required.
  • Assisting the General Manager with the preparation and coordination of reports, presentations, management information and other business requirements.
  • Coordinating and taking responsibility for projects, assignments and business initiatives .
  • Liaising with internal departments, management, employees and external parties as may be required in the performance of the role.
  • Maintaining appropriate confidentiality and discretion in relation to management and business information.
  • Developing a broad understanding of the Company’s operations and supporting the General Manager in progressing business priorities and initiatives.
  • Performing such other reasonable duties and responsibilities related to the position as may be assigned from time to time

The ideal candidate would have:

  • NVQ Level 4 or equivalent qualification;
  • Highly organised, detail-oriented and able to manage multiple operational tasks;
  • Strong experience in office administration, scheduling, and operational coordination;
  • Proficient in Microsoft 365 (Outlook, Teams, Excel, Word) and comfortable preparing reports;
  • Excellent communication skills with the ability to liaise diplomatically at all levels;
  • Discreet, trustworthy and able to handle sensitive and confidential information;
  • Ability to work under pressure and meet tight deadlines;
  • Experience supporting senior management or executive-level roles would be an asset;
  • Strong problem-solving skills and ability to work proactively.
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