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HR & PAYROLL ADMINISTRATION OFFICER

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Marsa – Malta
Due to our continuous growth, we are now looking for a motivated and highly-organised full-time HR & Payroll Administration Officer to join our Malta-based Head Office HR team, answerable to Head of Corporate Affairs & HR whilst working closely with the Ship Supply and Hardware Retail teams.
The location of this role is onsite and based at our Malta Head Office in Marsa, Malta.

The duties include:

  • Supporting the Payroll and Time & Attendance and insurance processes as required, collating data and uploading documents in HR software systems, especially Shireburn Indigo;
  • Supporting the HR team with collating paperwork required for sick leave, commission workings, work permits and reporting requirements;
  • Creating HR support files, inputting sick and leave for the Ship Supply / Hardware retail teams, calculating overtime, verifying and adjusting missing time & attendance records;
  • Filling administrative forms and surveys as required;
  • Coordinating job interviews, communicating with candidates and compiling CVs and interview documentation;
  • Preparing onboarding packs and coordinating new staff induction schedules, training sessions and meetings;
  • Assisting with team-building events and Corporate Social Responsibility activities;
  • Compiling and submitting forms to Jobs Plus and other governmental departments as required;
  • Drafting standard HR letters and documentation using approved templates, including Overseas Employment Certificates and childcare support letters;
  • Maintaining structured digital and physical filing systems for HR records, contracts, policies and correspondence in line with ISO 9001: 2015 and Health & Safety legislation requirements.

The ideal candidate would be:

  • NVQ Level 5 qualification or equivalent level of education;
  • Details-oriented and accurate, able to work comfortably with financial data, rosters and schedules;
  • Pleasant and approachable personality, patient and able to communicate clearly and diplomatically;
  • Committed and interested in staff wellbeing;
  • Experience in HRIS software, Indigo and T&A is an asset;
  • Good level of written and spoken English is essential, and a good level of spoken Maltese would be an asset;
  • Able to work pro-actively and under pressure to tight deadlines.
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