ADMINISTRATOR – SHIP SUPPLY – Salvo Grima Group

ADMINISTRATOR – SHIP SUPPLY

Order fresh fruit and vegetables from approved local suppliers according to company requirements
Update and maintain vessel schedules and berth planning information in the relevant systems and spreadsheets.
Print Purchase Orders and distribute them to the relevant departments when required.
Prepare and organise documentation required for Customs processing.
Ensure Customs Duty invoices are correctly stamped and filed in accordance with company procedures.
Maintain accurate records of Customs-related documentation and support audit requirements.
File, scan and archive operational and administrative documents.
Liaise with suppliers and internal departments regarding routine administrative matters.
Perform general data entry and maintain accurate records.
Provide administrative support during weekends or outside normal working hours when operational requirements or vessel schedules require it.
Assist with other administrative duties as assigned by management.

Previous experience in an administrative or office support role is preferred.
Secondary level of education (post-secondary qualifications will be considered an asset).
Proficiency in Microsoft Office, particularly Excel and Outlook.
Good organisational skills and attention to detail.
Ability to prioritise routine tasks and meet deadlines.
Good written and spoken English; proficiency of the Maltese language is considered an asset.
Ability to work on own initiative