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RECEPTIONIST (PART-TIME AFTERNOONS)

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Marsa, Malta – 
As our Group continues to expand, we are seeking a professional, personable, and well-organised Receptionist to join our team in Marsa, Malta. This role is offered on a part-time basis, working from 13:00 onward, and is intended to complement our existing Reception function by providing dedicated cover during the afternoon shift.
The ideal candidate will be smart, dependable, and confident, with the ability to thrive in a fast-paced environment. This position plays a key role in supporting the smooth day-to-day operations of the office, with a strong focus on front-of-house responsibilities, administrative support, and maintaining a welcoming and professional atmosphere for visitors and colleagues alike.

The duties include:

  • Providing a friendly and professional welcome to all telephone callers, visitors and employees at our Malta Head Office;
  • Managing general line phone calls and emails, directing calls and correspondence to the appropriate personnel and taking messages accurately;
  • Maintaining a clean, organized, and welcoming reception area and preparing meeting rooms; 
  • Scheduling and setting up meetings and job interviews;
  • Managing incoming and outgoing mail and deliveries;
  • Providing general administrative support to the HR, Health & Safety and Finance teams including data entry, filing and document preparation;
  • Monitoring office supply and cleaning product levels, ordering replacements;
  • Taking responsibility for coordinating and ordering staff uniforms;
  • Monitoring visitors, issuing passes and ensuring security protocols are followed;
  • Coordinating the housekeeping team;
  • Supporting with the hosting and organisation of office events and visits.

The ideal candidate:

  • Be smart, reliable, punctual, and highly organised;
  • Be able to communicate fluently in English, both written and spoken. Fluency in other European languages is an asset;
  • Computer-literate, showing competency in Microsoft applications such as Word, Excel and Outlook;
  • With a keen eye-to-detail, able to listen and communicate effectively;
  • Be able to multitask, prioritize, and solve problems that may arise;
  • Able to work individually, as well as part of a team;
  • Previous experience in customer service and/or office management would be considered an asset.
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